01
Pre-Contract
We review tender documents, advise on contractor selection and prepare the building contract for execution.
Project Delivery
Contract Administration
Professional contract administration services to protect your interests during the construction phase - managing quality, programme, variations and contractor payments.
10+
Years Experience
100+
Projects Administered
Fixed
Fee
What It Involves
Independent Contract Administration That Protects Your Interests
Building contracts are complex legal documents. Without professional contract administration, disputes over variations, delays and defects can escalate quickly - leaving clients exposed to financial risk and programme overruns.
We act as Contract Administrator on JCT and bespoke building contracts, providing impartial oversight of the contractor performance, certifying payments, managing variations, and ensuring the project is delivered to the specification and programme agreed at contract.
Who This Is For
✓
Homeowners undertaking significant extension or refurbishment projects
✓
Developers requiring independent oversight of contractor performance
✓
Clients using a JCT Minor Works or Intermediate Form building contract
✓
Projects where impartial certification of payments and quality is needed
What’s Included
A complete, fixed-fee package - no hidden extras.
Contract Preparation
We prepare or review the building contract documentation, ensuring it accurately reflects the agreed scope, programme and specification.
Site Inspections
Regular site visits to monitor progress, quality and compliance with the contract drawings and specification.
Payment Certification
We assess and certify interim and final payments, ensuring only work properly carried out is paid for.
Variation Management
We assess, value and instruct contract variations, keeping a clear record of all changes to scope and cost.
Practical Completion
We certify practical completion, issue the defects list and manage the defects rectification period through to final certificate.
How It Works
A clear, structured process from first contact to final delivery.
02
Construction Phase
Regular site visits, payment certification, variation management and programme monitoring through the build.
03
Completion
Practical completion certification, defects inspection and final certificate at the end of the defects period.
Why Trust Apex Planning?
Over 10+ years, 500+ projects and a 98% first-time planning approval rate. We prepare every application to the standard required to succeed - first time.
Our Guarantee
98% Approval Rate
Thorough preparation and local authority knowledge make the difference on every submission.
5–10 Day Turnaround
Fast, accurate drawing packages so your project keeps moving without delays.
Fixed Fees
One price agreed upfront. No surprises, no hidden extras, no upsells.
Free Revisions
Council amendments handled at no extra charge until you have your approval.
Common Questions
Frequently asked questions about our Contract Administration service.
Do I need a contract administrator?
For any significant building project using a formal building contract, a contract administrator provides essential protection. Without one, certifying payments, managing variations and resolving disputes becomes your responsibility.
Which building contracts do you administer?
We have experience administering JCT Minor Works, Intermediate Form and Design and Build contracts, as well as bespoke building contracts.
